Linko Platform
Existing business modules — customers and receivables, sales documents, purchasing, projects, equipment, agriculture and reporting — that we configure and extend for you rather than build from zero.
Complex business.
Connected systems.
Simple progress.
An adaptable business platform, custom software and integrations that bring your operations together. Less manual work. Better visibility. More room to grow.
- Australian owned, Brisbane based
- Start with one process, expand over time
- Finance, warehouse, people & field data
What we do
Three ways to work with Linko — on their own or together
Every engagement is shaped around the way your business actually operates. Pick the starting point that fits.
Custom development
Applications, portals and workflows built around specific requirements — from a single approval flow to a dedicated solution deployed in its own environment.
System integrations
Reliable connections between accounting, warehouse, e-commerce, HR and operational systems — scheduled, authenticated, logged, and visible when something needs attention.
You don’t need to implement everything at once. Most customers start with one process or module — collections, a warehouse feed, a purchasing workflow — and expand once it’s proven. Existing systems stay in place and get connected, not replaced, unless you decide otherwise.
Sound familiar?
The problems we are usually called in to fix
If any of these describe a normal week in your business, there is a practical, staged way out.
- Entering the same information into multiple systems
- Running critical processes through spreadsheets
- Manually transferring orders, invoices and stock between systems
- Repetitive document entry — supplier invoices, contracts, dockets
- Difficulty seeing overdue work and operational exceptions
- Disconnected field and office records
- Limited visibility across sites, companies or business units
- Failed imports and exports that nobody notices until month-end
- Business knowledge locked in one person’s spreadsheet
- Software that doesn’t fit the process — or needs more than it offers, without a full replacement
The Linko platform
Modules we already have — configured per implementation
Everything below runs on the same platform, so a customer dashboard, a purchase contract and a paddock record share users, companies, security and reporting. Modules are enabled per customer; availability depends on your implementation.
Customers & receivables
- Customer records, balances and credit limits
- Ageing analysis and overdue invoice reporting
- Collection workflows and daily collect reports
- Statements and bulk statement runs
- Communication history where configured
Sales & transactions
- Quotes, invoices, internal and standing invoices
- Headers and line items with terms, tax and totals
- Document status tracking and linked records
- Print, preview and email actions
- Customer references and payment terms
Projects & work management
- Projects and jobs with Kanban views
- Pending and weekly requirements
- Calendar views and time against activities
- Operational progress reporting
Equipment & maintenance
- Sites, equipment and generators
- Planned inspections and maintenance schedules
- Fuel monitoring, spare parts and low-stock visibility
- Incidents, critical issues and alarm tracking
- Equipment availability reporting
Purchasing & contracts
- Requisitions, requests for quote and supplier quotes
- Purchase orders and purchase contract records
- Structured contract parameters and references
- Imports from external sources and portals
- AI-assisted extraction and approval flows In development
Agriculture & dairy
- Farms, rotations, lots and paddocks
- Pasture measurements and grazing records
- Daily operational observations
- Pasture reporting and KPIs
- Dairy production data integration
Reporting & dashboards
- Operational dashboards per process
- Searchable, filterable reports with drill-down
- CSV and PDF exports
- Detailed transaction views
Administration
- Multi-company with per-company data and menus
- Users, roles and process-level write access
- Two-factor authentication and IP whitelisting
- Master data, import/export tools, business rules
People & payroll workflows
- Employee imports from Attaché and HumanForce
- Leave and employee data exchange
- Standard pays, monthly and fortnightly batches
- Pay-file generation and imported-transaction reconciliation
System integrations
Systems we have connected in real projects
Named systems reflect project experience, not vendor partnerships. Every integration is authenticated, scheduled, logged and reconciled — so a failed export is a line in a report, not a surprise at month-end.
Access Attaché
Xero
Mintsoft
Cavewire
Shopify
Zahara
HumanForce
Flare
Delpro
Weighbridge systems
Point of sale systems
Attaché/Xero
Accounting and business-data exchange: customers, transactions, employees and journals flowing between Attaché and operational systems — and finance exports back the other way.
Mintsoft
Warehouse orders and stock movements synchronised with the back office, with import history and exception follow-up for anything that didn’t land.
Cavewire & Shopify
Product and group synchronisation to keep catalogue data consistent across e-commerce and internal systems. Orders sent to the back office for processing and fulfillment.
HumanForce & Zahara
Leave and employee data passed to and from HumanForce; purchasing data exchanged with Zahara for approval-driven procurement.
Delpro & weighbridges
Dairy production data and weight readings captured from field systems and turned into business records.
Point of sale
POS takings imported, reconciled against accounts and exported to the financial system as a repeatable, auditable monthly process.
How we build integrations
- API development (REST, JSON)
- Authenticated system communication
- Scheduled imports and exports
- CSV, XML, JSON and vendor-specific formats
- Field mapping and data transformation
- External-to-internal record matching
- SFTP transfers and file pick-up
- Import history and execution status
- Error recording and exception follow-up
- Reconciliation workflows where required
- Cloud-to-cloud or on-premise-to-cloud
- Linko as the hub, or just as the translator
In some cases Linko is used purely as a translator between a local server and the cloud — no platform modules involved.
Beyond the modules
Automation, AI, migration and the unglamorous work that makes it stick
Workflow automation & AI assistance
- Scheduled data transfers and repetitive-task automation
- Document-to-record workflows with validation before import
- Exception handling with human review and approval where it matters
- AI-assisted extraction from supplier documents, matched to your product and supplier records In development
- Automatic contract collection from Microsoft 365 mailboxes Planned
Examples: supplier contract information becoming structured purchasing data · warehouse activity becoming visible for office review · export failures surfacing for correction.
Data migration & modernisation
- Review of existing databases and spreadsheets
- Mapping source fields to Linko records; flagging missing or inconsistent data
- Trial imports, validation and post-migration reconciliation
- Extending existing systems through APIs instead of replacing them
- Retiring manual processes in stages
Mobile & field operations In development
- Mobile interfaces for operational tasks
- Offline capture with local storage on the device
- Synchronisation when connectivity returns
- Registered-device access and field-to-office data exchange
First target: pasture and paddock recording for dairy operations.
Hosting & operational support
- Deployment to cloud or customer servers (containerised)
- Automated, centrally scheduled database backups with compressed exports and SFTP transfer
- Integration-job monitoring and troubleshooting
- Ongoing maintenance and improvements
Hosting arrangements, retention, recovery procedures and support commitments are agreed per customer.
Where we have done this
Operational environments we know
We don’t claim every industry. These are the environments where Linko is running today.
Distribution & warehousing
Wholesale food, medical equipment and retail businesses connecting warehouse activity, invoicing and collections.
Agriculture
Grain purchasing and contract administration; dairy farming with pasture management and production data.
Equipment & service operations
Multi-site equipment and generator fleets with maintenance, fuel, parts and incident tracking.
Clubs & hospitality
POS takings reconciled and exported to the financial system; receivables and member communications.
Finance & accounting teams
Businesses connecting operational systems with Attaché and other accounting packages.
Product businesses
Catalogue and group information synchronised across Shopify, Cavewire and internal systems.
People & payroll
Employee and leave data moving between HR, rostering and payroll — with reconciliation.
Employee savings schemes
Contributions, interest, vesting, withdrawals and balances managed from payroll to payout. See the solution →
A look inside
What Linko looks like day to day
Three typical screens recreated from the platform. All figures are fictional demonstration data.
Northern Sites96.4%Generator availability
7Inspections due this week
3Critical issues open
12Parts below minimum
Planned maintenance
| Site | Asset | Due | Status |
|---|---|---|---|
| Mount Isa | GEN-204 | Tue | Due |
| Cloncurry | GEN-117 | Wed | Scheduled |
| Hughenden | PUMP-31 | Thu | Scheduled |
| Richmond | GEN-088 | Overdue | Overdue |
Fuel levels
| Mount Isa | 78% | |
| Cloncurry | 41% | |
| Hughenden | 19% | |
| Richmond | 64% |
Exceptions
| When | Site | Type | Detail | Owner |
|---|---|---|---|---|
| 07:42 | Hughenden | Alarm | Low fuel below 20% threshold | D. Harris |
| 06:15 | Richmond | Maintenance | Inspection overdue by 4 days | M. Chen |
| Yesterday | Mount Isa | Resolved | Coolant leak repaired, parts consumed | D. Harris |
Harbour Wholesale$412,980Total receivables
$58,120Over 60 days
23Accounts to call today
38 daysAverage days to pay
Ageing brackets
| Bracket | Value | % |
|---|---|---|
| Current | $241,300 | 58% |
| 30 days | $84,560 | 20% |
| 60 days | $29,000 | 7% |
| 90+ days | $58,120 | 15% |
Collection priorities
| Customer | Balance | Action |
|---|---|---|
| Bayside Produce | $18,420 | Call |
| Northgate Cafés | $9,870 | Reminder |
| Greenline Foods | $7,215 | Statement |
| Riverside IGA | $4,090 | Promised |
Top overdue invoices
| Invoice | Customer | Due | Days | Balance | Last contact |
|---|---|---|---|---|---|
| INV-93512 | Bayside Produce | 12/08 | 71 | $12,300.00 | Email · 3 days ago |
| INV-93601 | Bayside Produce | 20/08 | 63 | $6,120.00 | Phone · 1 week ago |
| INV-93680 | Northgate Cafés | 02/09 | 50 | $9,870.00 | Statement · 2 weeks ago |
Harbour WholesaleInvoice INV-93712 Approved
| Customer | Bayside Produce Pty Ltd |
| Reference | PO 4471-B |
| Terms | 30 days from invoice |
| Date / due | 14/10 · 13/11 |
| Sales rep | R. Dawson |
Related records
| Quote QT-2210 | Accepted |
| Delivery DN-5581 | Delivered 14/10 |
| Payment | Not yet received |
| Emailed | 14/10 · accounts@bayside… |
Lines
| # | Code | Description | Qty | Unit | Tax | Line total |
|---|---|---|---|---|---|---|
| 1 | FRZ-0410 | Frozen berries 1kg | 120 | 6.40 | GST | 844.80 |
| 2 | DRY-2203 | Rolled oats 5kg | 40 | 11.20 | Free | 448.00 |
| 3 | FRZ-0188 | Mixed vegetables 2kg | 60 | 7.90 | GST | 521.40 |
| Ex tax | 1,690.00 | |||||
| GST | 124.20 | |||||
| Total | 1,814.20 | |||||
Screens are illustrative recreations with fictional data. Module availability depends on your implementation.
Our work
Project examples
Select a card for the short version of the challenge, what we built and what changed.
Warehouse & back-office integration
Mintsoft orders and stock movements synchronised with invoicing and accounting.
Read moreAgriculture & pasture management
Farms, paddocks, grazing and pasture KPIs with dairy production data alongside.
Read moreAI-assisted document processing
Supplier contracts and documents turned into structured purchasing records with review.
Read moreFinance & ERP integration
POS, receivables and operational data reconciled and exported to Attaché and other finance systems.
Read moreIn more detail: Mintsoft orders and stock flow
The challenge
Orders were keyed into the warehouse system and again into the back office. Stock positions drifted apart, and nobody knew an export had failed until a customer asked where their invoice was.
What Linko built
A scheduled, authenticated integration that pushes orders into Mintsoft, pulls despatch and stock movements back, matches external references to internal records, and logs every run with its status and exceptions.
The practical benefit
One entry point for orders, stock figures that agree, and a daily exception list the team can actually action — instead of month-end archaeology.
How we work
Understand, build, connect — in stages you can see
Small, agreed steps with working software at each one. No big-bang launch, no surprise invoice.
Understand the business
- Discovery and workflow mapping with the people doing the work
- Scope and acceptance criteria written down
- Staged estimates so you can start small
Build with a clear plan
- Configuration of existing modules first, development where needed
- Integration and data migration
- Testing with real business scenarios, not sample data
Connect, launch and improve
- User review before rollout
- Rollout and training
- Ongoing improvements as requirements evolve
Why businesses choose Linko
- We understand business transactions and operational processes, not just code
- An existing platform to build on — faster and cheaper than starting from scratch
- Customised around your requirements, not the other way round
- Real experience connecting business systems
- Practical reporting and exception visibility from day one
- Staged delivery and continued development
- Australian company, direct access to the people who build your system
- Your data stays yours — hosted where you choose
- Multi-company and multi-site from the start
What customers say
In their words
Real customers, real outcomes — from audit-ready reporting to cashflow that improved without a single chasing call.
Our auditor commented that it was our best audit yet. The reporting is amazing. I really like the ability to export data in a variety of formats and how easy it is to drill down to the source transactions.
Increased my cashflow by 50% and I didn’t need to make a single call.
We love the rich quality of information of our customer dashboards.
Saved 2 hours of my day with automatic invoice entry.
FAQ
Questions we get asked first
Is Linko a platform or a development service?
Both. The Linko platform gives you proven modules and a shared foundation (users, companies, security, reporting). Custom development and integrations extend it around your specific processes. Some customers use only the integration side; others run most of their operation on the platform.
Can it connect with the software we already use?
In most cases, yes. We have connected accounting (Attaché), warehouse (Mintsoft), e-commerce and product systems (Shopify, Cavewire), HR and rostering (HumanForce), purchasing (Zahara), dairy production (Delpro), weighbridges and POS systems. Anything with an API, a file export or a database is a candidate.
Do we need to replace everything at once?
No — and we’d advise against it. Start with the process that hurts most, prove it, then expand. Existing systems stay in place and get connected.
Can our existing data be migrated?
Yes. We review your databases and spreadsheets, map fields to Linko records, flag gaps and inconsistencies, run trial imports and reconcile the result before go-live.
How are cost and timing determined?
After discovery we agree scope and acceptance criteria and provide staged estimates. You see working software at each stage and decide whether to continue, adjust or stop.
What happens after launch?
Training, a review period, and then ongoing improvements and support under an arrangement agreed per customer — including hosting, backups, monitoring of integration jobs and new requirements as they arise.
Where does AI fit?
Where it saves real time and a person still checks the result: extracting data from supplier documents, matching descriptions to your records, and surfacing exceptions. We label AI-assisted features clearly and keep human approval where it matters.
Where is our data hosted, and who owns it?
Your data is yours. Linko can run in the cloud or on your own servers; hosting, retention and recovery arrangements are agreed per customer and documented.
Can we see a walkthrough relevant to our business?
Yes — tell us your industry and the process you want to improve, and we’ll walk you through the closest existing implementation.
Have a process that should run itself?
Tell us about it. We’ll come back with how we’d approach it and what a first stage could look like.
Contact
Let’s talk about your business
A project discussion or a platform walkthrough — either way, no obligation and no sales script.
- (+61) 07 3343 2444
- admin@linko.com.au
- 36 Tenby Street, Mount Gravatt QLD 4122
Linko Technology Pty Ltd · Australian owned